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Link tasks in a project

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Turn autolinking on or off. Types of tasks. Hold down Ctrl and select the two tasks you want to link in the Task Name column. Project creates a simple finish-to-start task link by default, which means the first task the predecessor needs to finish before the second task the successor can start.

If you are a Project Online subscriber , you can also select specific tasks to link to using a drop-down box from the Predecessors or Successors column. Find the Predecessors or Successors column and select the cell for the task you want to link. Note: The Successor column is not shown by default. To show it, go to the last column in the row, and select Add New Column. Choose Successors. In the hierarchical list of all of your tasks, scroll up or down to find the task you want, select the check box next to it, and then click anywhere outside of the drop-down box.

The task ID of the task you’re linking to will appear in the cell. Selecting links from the drop-down is especially useful if the task you want to link to is not located close to the task you’re linking from. You can set up Project so that when you insert a new task between linked tasks, the new task is automatically linked to the surrounding tasks. In the Project Options dialog box, choose Schedule and scroll to the Scheduling options in this project section.

When you link a manually scheduled task to another task, Project places the manually scheduled task relative to the other task.

You can configure Project so that a manually scheduled task does not move when you link it to another task:. Learn more about manually and automatically scheduled tasks.

If you have tasks that depend on the successful completion of an entire project, consider setting up a master project. To highlight how a single task relates to other tasks, use task paths. After tasks are linked to create task dependencies, you can easily change or remove the dependencies, if needed, by doing any of the following:. By default, Project links tasks in a finish-to-start dependency. You can, however, easily change the type of task dependency on the Advanced tab of the Task Information dialog box.

To open the Task Information dialog box, double-click the name of the task whose link type you want to change. Note: Double-clicking a link to an external task opens the project containing the task, if the project is available. Externally linked tasks appear dimmed in the task list. If you want to modify the link type for an external task, double-click the externally linked task to open the project that contains the task, and then do the following to modify the linked task.

For example, if you linked Task A in Project Z to Task 1 in Project 5, you can modify the link type in the task information for Task 1. To change the type of task dependency, select a different type from the Type list. If you have a task that is currently linked to the wrong task, you can easily modify the link so that it reflects the correct dependency.

On the Task tab, in the Properties group, choose Information. On the Predecessors tab, in the Task Name column, select the task that should not be linked, and then select a task from the list to identify the correct dependency.

Modify the link type, lag time, or lead time in the Type and Lag columns. Tip: To enter lead time, type a negative value in the Lag column, such as —2 for two days of lead time.

If your task is no longer dependent on any other tasks, you can remove all of the task’s dependencies at once. To select multiple tasks that are not listed consecutively, hold down CTRL and select each task. To select tasks that are listed consecutively, select the first task, hold down SHIFT, and then select the last task that you want to select in the list.

On the Task tab, in the Schedule group, choose Unlink Tasks. Note: Removing a task link removes the dependency between two tasks, as indicated by the link lines between the tasks. Sorry this didn’t help. Choose where you want to search below Search Search the Community.

Does my version of Project perhaps not have that capability? If I can make the task linking across projects work I can get rid of this frustrating duplication Help please This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question 0.

Report abuse. Details required :. Cancel Submit. Rod Gill. The way the tasks are linked above, all tasks in Phase One must be completed before any task in Phase Two can begin. You might decide this is unrealistic and that you could speed up the project by doing Phase One and Phase Two at the same time. Another way to remove the link is to click Phase One and ctrl-click Phase Two to select the non-contiguous tasks. And then, from Task:Schedule click the Unlink Tasks icon [ ].

The process of shortening a project by doing tasks at the same time in parallel is called fast-tracking. Fast tracking is the most common method used for shortening a project because it appears to be less expensive than the only alternative, crashing.

When you link tasks using this method, the default link type of FS Finish to Start will be applied. This is by far the most common link type. If you have Project , there is an alternative way of linking tasks using the drop-down menu in the Predecessors column. This method does not require you to select both tasks before linking them. To link non-sequential tasks, hold down the CTRL key when selecting.

The default link type is an FS Finish to Start link.

 
 

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You can link any two tasks in a project to show their relationship also called a task dependency. Dependencies drive the project schedule — once you link the tasks, every change you make to the predecessor affects the successor, which affects the next one, and so on.

Link tasks. Insert a task between linked tasks. Link tasks in a Network Diagram. Link tasks in a Calendar. Link manually scheduled tasks. Other ways to link tasks. Change or remove task dependencies. Turn autolinking on or off.

Types of tasks. Hold down Ctrl and select the two tasks you want to link in the Task Name column. Project creates a simple finish-to-start task link by default, which means the first task the predecessor needs to finish before the second task the successor can start.

If you are a Project Online subscriber , you can also select specific tasks to link to using a drop-down box from the Predecessors or Successors column. Find the Predecessors or Successors column and select the cell for the task you want to link. Note: The Successor column is not shown by default. To show it, go to the last column in the row, and select Add New Column.

Choose Successors. In the hierarchical list of all of your tasks, scroll up or down to find the task you want, select the check box next to it, and then click anywhere outside of the drop-down box.

The task ID of the task you’re linking to will appear in the cell. Selecting links from the drop-down is especially useful if the task you want to link to is not located close to the task you’re linking from.

You can set up Project so that when you insert a new task between linked tasks, the new task is automatically linked to the surrounding tasks. In the Project Options dialog box, choose Schedule and scroll to the Scheduling options in this project section.

When you link a manually scheduled task to another task, Project places the manually scheduled task relative to the other task. You can configure Project so that a manually scheduled task does not move when you link it to another task:. Learn more about manually and automatically scheduled tasks. If you have tasks that depend on the successful completion of an entire project, consider setting up a master project. To highlight how a single task relates to other tasks, use task paths.

After tasks are linked to create task dependencies, you can easily change or remove the dependencies, if needed, by doing any of the following:. By default, Project links tasks in a finish-to-start dependency.

You can, however, easily change the type of task dependency on the Advanced tab of the Task Information dialog box. To open the Task Information dialog box, double-click the name of the task whose link type you want to change.

Note: Double-clicking a link to an external task opens the project containing the task, if the project is available. Externally linked tasks appear dimmed in the task list. If you want to modify the link type for an external task, double-click the externally linked task to open the project that contains the task, and then do the following to modify the linked task. For example, if you linked Task A in Project Z to Task 1 in Project 5, you can modify the link type in the task information for Task 1.

To change the type of task dependency, select a different type from the Type list. If you have a task that is currently linked to the wrong task, you can easily modify the link so that it reflects the correct dependency.

On the Task tab, in the Properties group, choose Information. On the Predecessors tab, in the Task Name column, select the task that should not be linked, and then select a task from the list to identify the correct dependency. Modify the link type, lag time, or lead time in the Type and Lag columns. Tip: To enter lead time, type a negative value in the Lag column, such as —2 for two days of lead time. If your task is no longer dependent on any other tasks, you can remove all of the task’s dependencies at once.

To select multiple tasks that are not listed consecutively, hold down CTRL and select each task. To select tasks that are listed consecutively, select the first task, hold down SHIFT, and then select the last task that you want to select in the list. On the Task tab, in the Schedule group, choose Unlink Tasks. Note: Removing a task link removes the dependency between two tasks, as indicated by the link lines between the tasks. If you want to change the hierarchical structure of a task or subtask as part of an outline structure for your project, then you need to outdent the task rather than remove the task link.

If your task is linked to several tasks and you need to remove specific links while leaving some intact, you can choose which links to remove in the Task Information dialog box. You can configure Project so that when you insert a task among linked tasks, the new task is automatically linked to the surrounding tasks.

This is called autolinking. For example, if you have three tasks with finish-to-start links and you add a new task between them, the new task will take on a finish-to-start link with the tasks above and below it. In the Project Options dialog box, click Schedule and scroll to the Scheduling options in this project section.

To turn autolinking on, select the Autolink inserted or moved tasks check box. To turn autolinking off again, clear the check box. When you link tasks in Project, the default link type is finish-to-start.

However, a finish-to-start link does not work in every situation. Project provides the following additional types of task links so that you can model your project realistically:. For example, if you have two tasks, “Dig foundation” and “Pour concrete,” the “Pour concrete” task cannot begin until the “Dig foundation” task is completed. The dependent task can start at any time after the task that it depends on begins. The SS link type does not require that both tasks begin at the same time.

For example, if you have two tasks, “Pour concrete” and “Level concrete,” the “Level concrete” task cannot begin until the “Pour concrete” task begins. The dependent task can be completed at any time after the task that it depends on is completed. The FF link type does not require that both tasks be completed at the same time.

For example, if you have two tasks, “Add wiring” and “Inspect electrical,” the “Inspect electrical” task cannot be completed until the “Add wiring” task is completed. The dependent task can be completed at any time after the task that it depends on begins. The SF link type does not require that the dependent task be completed concurrent with the beginning of the task on which it depends.

For example, the roof trusses for your construction project are built off-site. Two of the tasks in your project are “Truss delivery” and “Assemble roof. If a task has any actuals applied, such as an actual start date or a percentage of work completed, the task can’t be rescheduled any earlier than the date when the task actually began. If no progress is entered and the task has an inflexible constraint, the constraint can take precedence over task dependencies.

For example, if a task has a Start No Earlier Than SNET constraint set to July 1, the task is tied to that date and won’t be rescheduled to an earlier date, even if its predecessor finishes on June 28 and the successor task could start earlier than July 1. In Project, if you create a task by dragging the pointer on the chart portion of a Gantt Chart view, a Start No Earlier Than SNET constraint is set on the task for projects that are scheduled from the start date.

To reset the task constraint to be more flexible, select the task, choose Information , and then select the Advanced tab. Project then schedules the task’s start date according to the task dependency. In the Scheduling options section, clear the Tasks will always honor their constraint dates check box. About linking tasks. Link tasks by using the Gantt Chart view. Link tasks by using the Network Diagram view. Link tasks by using the Calendar view. Project provides additional types of task links so you can model your project realistically.

For example, if you have two tasks, “Dig foundation” and “Pour concrete,” the “Pour concrete” task cannot begin until the “Dig foundation” task is complete. The dependent task can begin anytime after the task that it depends on begins. The SS link type does not require that both tasks begin simultaneously.

The dependent task can be completed anytime after the task that it depends on is completed. The FF link type does not require that both tasks be completed simultaneously. The dependent task can be completed anytime after the task that it depends on begins. For example, the roof trusses for your construction project are built offsite.

When inserting a task among linked tasks, you can have a new task linked automatically or not link it at all. To link the new task, select the task that you want the new task to precede, and then choose New Task on the Insert menu.

Note: If this doesn’t work, on the Tools menu, choose Options , and then select the Schedule tab. Make sure that the Autolink inserted or moved tasks check box is selected. To add the new task without linking it, select the task with which the new task will occur concurrently, and then drag to create the new task in a blank portion of the Network Diagram. In the Task Name field, select two or more tasks you want to link, in the order you want to link them.

Choose Link Tasks. Project creates a finish-to-start task link by default. You can change this task link to start-to-start, finish-to-finish, or start-to-finish. By default, when you insert a task among linked tasks, the new task is automatically linked with the surrounding tasks. You can easily turn this option off, so that inserting a new task does not automatically link it with the surrounding tasks.

 
 

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Note: Double-clicking a link to an external task opens the project containing the task, if the project is available. For example, if you have two tasks, “Pour concrete” and “Level concrete,” the “Level concrete” task cannot begin until the “Pour concrete” task begins.

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